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Visa Invitation Letters and Notary Services: A Comprehensive Guide

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Invitation letters for visa applications are a crucial part of the process when inviting someone to visit you in your home country. These letters can be for personal visits, business trips, or other official purposes. In some cases, these letters may need to be notarized. In this blog post, we will explore the concept of visa invitation letters, the role of notary services in their validation, and the process involved.

Understanding Visa Invitation Letters

A visa invitation letter is a formal document that invites an individual to visit a particular country and outlines the reason for their visit. The letter is typically written by a resident of the country being visited, whether it’s a family member, friend, or business associate.

For instance, in Canada, you might write an invitation letter for family members, relatives, or friends to support their Temporary Resident Visitor Visa application. Similarly, businesses in Canada may write an invitation letter for business guests.

Role of Notary Services in Visa Invitation Letters

Notary services play a crucial role in validating visa invitation letters. Specifically, some visa offices may require these letters to be notarized.

A notary public, acting as an impartial third-party witness, can authenticate the signature on the invitation letter, ensuring that the letter is genuinely from the person whose name is on it. They confirm the identity of the person signing the document, witness the signing, and then affix their seal and signature to the letter, thereby notarizing it.

How to Notarize Your Visa Invitation Letter

Here’s a step-by-step guide to having your visa invitation letter notarized:

  1. Prepare Your Letter: Draft your invitation letter, ensuring you include all the necessary details such as the purpose of the trip, relationship with the visitor, length of the visit, and accommodation details.
  2. Find a Notary Public: Look for a reputable notary public in your area. You can search online or ask for recommendations.
  3. Book an Appointment: Once you’ve found a notary public, book an appointment. It is typically better to schedule an appointment in advance.
  4. Bring Identification: Be sure to bring valid identification to your appointment. The notary will need to verify your identity before they can notarize your letter.
  5. Sign the Document: You’ll need to sign the invitation letter in the presence of the notary public.
  6. Notarization: The notary public will then sign and seal the letter, completing the notarization process.


Visa invitation letters provide crucial support for visa applications and, in some cases, may require notarization for added authenticity. By understanding the role of notary services in this process, you can ensure your invitation letter meets all requirements, thereby aiding the visa application process. Always remember to choose a reputable and experienced notary public for this vital task.

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